🐊 Wishan

Portal System

Jun 29, 20252 min read

Project Description

This document serves as the MoC (Map of Content) for the Personal Computers Portal System project. The system aims to streamline internal operations through a custom-built ERP solution tailored to the organization’s unique business logic and practices. It will centralize various processes, enhance productivity, and improve user experience across departments.

Goals and Objectives

  • Develop a robust internal ERP system to handle the following key modules:
    • HR Module:
      • Attendance tracking with automated reports.
      • Leave submission workflow with approval system.
      • Staff loan application tracking and status updates.
    • Knowledge Base:
      • Centralized platform for staff training and documentation.
    • Operational Documentation:
      • Product return documentation workflow.
      • Product specification printing for customers and staff.
      • Order request form submissions.
      • Pricing request form generation and tracking.
      • Shipment tracking and delivery updates.
  • User and Role Management:
    • Assign roles and permissions for secure data access and operations.
  • Reports and Analytics:
    • Generate real-time insights and performance metrics to inform decision-making.
  • Specification Printing System
    • generate specification sheets for products on display at the store

Milestones

  1. Project Kick-off & Planning

    • Finalize project scope and requirements.
    • Assign roles and responsibilities.

  2. HR Module Development

    • Implement attendance tracking.
    • Complete leave submission and loan application workflows.

  3. Knowledge Base Creation

    • Populate with initial training materials and guides.

  4. Documentation & Form Systems

    • Build workflows for product returns, specifications, and order/pricing requests.

  5. User Management & Analytics

    • Design user role structures and build dashboard for analytics.

  6. Testing & Deployment

    • Perform rigorous testing for all modules.
    • Deploy system and train staff on usage.

Progress

  • Initial project plan drafted and approved.
  • Requirements for HR module and knowledge base gathered.
  • Development environment set up.

Issues and Challenges

  • Potential resistance to adopting the new system from staff unfamiliar with ERP tools.
  • Integration with existing systems (e.g., legacy databases).
  • Ensuring robust security for sensitive business and HR data.

Next Steps

  • Finalize requirements for the operational documentation and form systems.
  • Begin development of HR module core features.
  • Schedule a team meeting to align on deliverables for the next sprint.

Resources and References

  • Existing Documentation:
    • Current manual processes for HR, product returns, and pricing.
  • Technical References:
    • Frameworks and tools selected for development.
  • Training Materials:
    • Guides and resources for team onboarding to the new system.

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